Information and Guidelines for Reviewers
The editorial board manages all submissions to IMWUT, and comprises:
- A group of Editors, including the Editor-In-Chief. Their primary role is to assign new submissions on to appropriate Associate Editors, and ensure that reviewing processes run smoothly.
- Associate Editors, whose primary responsibility is to manage the review process for individual submissions.
The initial review process is expected to take approximately 8 weeks, in the following phases:
1. Handling: Upon initial submission, the Editors will determine whether the submission is appropriate for IMWUT, or should be quick rejected to avoid waste of time by reviewers. Furthermore, the assigned associate editors can also propose papers for quick reject, with the Editors’ approval. A quick reject is appropriate if the paper cannot be meaningfully reviewed for IMWUT, for example, because it is incomplete or genuinely outside the scope of IMWUT. A quick reject also applies to work that has been published previously, is already in submission elsewhere, or is too similar to a paper previously rejected by IMWUT. Finally, a quick reject can be used when the paper is clearly so preliminary that it is not a candidate for a “major revisions” decision. In cases of a quick reject, the authors will receive information as to why the paper was quick rejected, and in the case of too-preliminary work, feedback on how the work can be improved.
The remaining submissions will be assigned to two Associate Editors (primary, secondary). The primary will manage the review process, and also assign 2 additional external reviewers. Note: while one or more of the reviewers may be an “Associate Editor” for other papers, “AE” below refers to the AE managing that submission.
2. Review: External reviewers will be asked to provide a detailed review of the submission and will be asked to provide a summary judgment placing the paper into one of the following categories:
- Accept with Minor Revisions: There are only minor changes required to make the submission suitable for publication. The AE is responsible for ensuring the changes are made before the paper is fully accepted for publication.
- Major Revisions Required: The AE and reviewers feels that there is potential for a publishable outcome for the submission, but not without a significant revision to address issues enumerated by the reviewer.
- Reject: The reviewers do not feel that either of the categories above is appropriate.
3. Decision: The AE will lead an online discussion with the reviewers, focusing on any differences of opinion. The AE will make a recommendation on the decision using the three categories above, and write a meta review of the submission explaining that recommendation and detailing any required minor or major revisions. This recommendation will then be communicated by the Editors to the authors. Subsequently, the process depends on the outcome of the review:
- Accept with Minor Revisions: Authors must address the points raised in the reviews and particularly the meta-review and submit the updated version for the AE to provide final approval within 4 weeks of the notification. Authors may communicate through the submission system with the AE for clarifications. If the AE is unable to address a concern, the authors should contact the Editors.
- Major revisions: The meta review will summarize specific expectations for how the paper needs to be modified for the revision to be considered. Authors will be allowed to upload a revision of their paper at one of the subsequent 2 quarterly submission deadlines. The authors may communicate anonymously through the submission system with the AE for clarifications. If the AE is unable to address a concern, the authors should contact the Editors. Revisions should use colour to highlight the changes to the document, and also include a statement on how the reviewer comments are addressed. Upon receipt of the revision, the AE will request reviews from all of the original reviewers. If the AE feels the need, a new reviewer (or reviewers) can be invited, and the results of the past review(s) will be shared with them. This round of reviews will result in a decision of either “Accept with Minor Revisions” or “Reject”. Revisions should use color to highlight the changes to the document, and also include a statement on how the reviewer comments are addressed. Upon receipt of the revision, the AE will request reviews from all of the original reviewers. If the AE feels the need, a new reviewer (or reviewers) can be invited, and the results of the past review(s) will be shared with them.
- Reject: The authors will receive a clear indication from the Associate Editor’s meta review as to why the paper was rejected. Concerns about the review result should be referred to the Editors. A rejected submission may be resubmitted to IMWUT at any future deadline. However the authors must declare using the submission form that the paper was previously submitted and rejected and the prior reviews will be made available to the new AE/reviewers. Papers submitted with no changes are likely candidates for Quick Reject. Papers which are not Quick Rejected will be assigned to a different AE.